Follow these steps to upload, validate, submit, and verify employer payroll files in AUREUS. These tips can help you avoid common errors and keep the process moving smoothly.

1) Upload your Employer Payroll File from the Upload Files screen.

Check the color indicator:

Green = AUREUS recognizes the file format and will attempt to process the file. Proceed to Step 2.

Red = AUREUS cannot recognize or read the file. Confirm that the file is a .txt or .csv file and that the file content is formatted correctly. Correct the file and upload it again.

2) Check the file status on the Processed Files screen.

Status: Processed = AUREUS processed the file. Proceed to Step 3.

Status: Failed = AUREUS found errors and could not complete processing. Open the File Header ID and review the Remarks, Detail Status, Errors, and Detail Error tabs. Correct the issues and upload a new file.

3) Review and validate the payroll file.

» From the Employer Payroll Summary, Header, and Detail screens, review any records with a status of Review. Resolve the issues until all records show a status of Valid.

» After all issues are resolved, select Validate All Payroll Details from the Employer Payroll Summary Maintenance screen. This final validation helps identify any remaining errors before you submit the file and pay the invoice.

» Before submitting, verify that the total contribution amount is correct. After submission, corrections must be made through adjustments.

»  Steps 4 and 5 are best performed before 6 p.m. on the same day as Step 3.  

4) Submit the file.

» If you are submitting the file on a different day than your last validation on the Summary, or after approximately 6 p.m. on the same day as your last validation, you must perform another validation before you can Submit the file. If errors are found, the file returns to Review status. 

» If AUREUS finds new errors, the invoice is voided and the file returns to Review status. 

» Correct the errors and submit the file again. 

5) Pay the invoice.

» If you are paying the invoice on a different day than your last validation on the Summary, or after approximately 6 p.m. on the same day as your last validation, you must perform another validation before you are able to pay the invoice. 

» If AUREUS finds new errors, the file returns to Review status.

» Correct the errors and submit the file again. A new invoice will be generated.

6) After the invoice is paid and final validation is successful, AUREUS posts the contributions.

Transactions appear in employees' records after payment clears and evening trade processes run.

7) Before starting another file, verify that the Payroll Summary Status is Processed and the Posted Status is Posted.

If you have any questions, please contact Employer Services at 801-366-7318 or 800-753-7318.